Reference
Landlord property management checklist
Published · Hovora
A checklist is only useful if it matches how often you actually sit down with your properties. This one is grouped by rhythm rather than by topic: monthly, at each tenancy change, and annually.
Every month
- Check what is overdue across every property
- Check what falls due in the next month
- Record any expenses from the past few weeks
- File any documents that arrived
- Confirm rent arrived, where you collect it yourself
At every tenancy change
- Photograph the condition of every room, dated
- Read and record every meter
- Test alarms, locks, taps and drains
- Deep clean while the property is empty
- Handle deposit protection as the local rules require
- File the new agreement, with its start and end dates
Every year
- Book the annual services before their due month
- Review insurance cover before it renews
- Renew any certificate approaching expiry
- Total the year’s spending per property
- Review the rent against the local market
- Check whether anything structural needs attention
Whenever something happens
Record it. A repair, a complaint, a visit, a quote — a line written the same day is worth more than an accurate reconstruction six months later, because the reconstruction never happens.
Legal obligations for landlords differ substantially by country and often by city. Treat this as an organising checklist, and confirm the specific requirements where each property sits.